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Public Records

The purpose of the California Public Records Act (CPRA) is to promote "access to information concerning the conduct of the people's business," which is a "fundamental and necessary right of every person in this state," under California Government Code Section 6250.

"Public records" includes "any writing containing information relating to the conduct of the public's business prepared, owned, used or retained" by the university, "regardless of physical form or characteristics," according to California Government Code Section 6252(e).

University records "prepared, owned, used or retained" on personal electronic devices may also be considered public records that are open to disclosure under the Act.

The Office of Legal Affairs coordinates the university's response to requests for records made pursuant to the CPRA and the Information Practices Act (IPA).

Our general responsibilities are to: 

  • Receive and log requests for records;
  • Notify offices on campus that a request was received;
  • Collect documents from offices on campus;
  • Review collected documents for responsiveness and exempt information;
  • Release documents to requesters; and 
  • Provide advice relating to compliance with the CPRA and the IPA.